---
title: "Calendar Synchronization: Calendar and Prima.Law"
url: "https://primalaw.productfruits.help/en/article/calendar-synchronization-calendar-and-primalaw"
language: "en"
last_updated: "2026-03-09T20:13:20.014Z"
---

# Calendar Synchronization: Calendar and Prima.Law

Keep your legal schedule updated automatically by connecting your Google Calendar events with your cases in Prima.Law.

**Google Calendar**

#### Introduction

Managing deadlines is critical in legal practice. By connecting **Google Calendar** to Prima.Law via Zapier, you can ensure that every client appointment or court date is reflected in both systems without duplicating the work.

#### Common Workflows

-   **Create Events from Prima.Law:** When you log a "Court Date" or an "Appointment" in a Prima.Law case, Zapier automatically creates the event in your personal or firm’s Google Calendar.
-   **Log Consultations:** If you schedule an initial consultation in Google Calendar, Zapier can automatically create a **Lead** or a **Note** in Prima.Law with the meeting details.
-   **Team Reminders:** Set up alerts so that when a calendar event is created, an email or Slack notification is sent to the staff members assigned to the case.

#### Key Steps to Configure

1.  **Trigger:** Select "New Task" or "New Case Event" in the Prima.Law Zapier app.
2.  **Action:** Select Google Calendar and the "Create Detailed Event" action.
3.  **Mapping:** Use the case title and task description from Prima.Law to fill in the event name and description in Google.
4.  **Time Zone:** Ensure both Prima.Law and Google Calendar are set to the same time zone to avoid appointment conflicts.

* * *

### Outlook Calendar Integration (Microsoft 365)

**Description:** Optimize your workflow by connecting your Microsoft Outlook Calendar with Prima.Law for centralized time management.

#### Introduction

Many law firms rely on the Microsoft 365 ecosystem. Integrating **Outlook Calendar** with Prima.Law allows your professional schedule to stay synced with your legal files, facilitating better collaboration between attorneys and assistants.

#### Common Workflows

-   **Hearing Synchronization:** When a hearing is marked in Prima.Law, the event instantly appears on the Outlook calendars of all attorneys assigned to the case.
-   **Deadline Management:** Turn tasks with due dates in Prima.Law into calendar reminders in Outlook so you never miss a legal filing deadline.
-   **Appointment Updates:** If you change a meeting date in Prima.Law, Zapier can automatically update the corresponding event in your Microsoft calendar.

#### Key Steps to Configure

1.  **Trigger:** Choose the trigger in Prima.Law (e.g., "Updated Case" or "New Task").
2.  **Action:** Select "Microsoft Outlook" and the "Create Event" action.
3.  **Mapping:** Link the client's email and case details to the "Attendees" and "Location" fields in the Outlook event.
4.  **Testing:** Run a "Test" in Zapier to verify the event appears correctly on your desktop or web version of Outlook.

### General Recommendation for Calendars

It is important to remind users that **Zapier acts as the messenger**. If an event is deleted in Google or Outlook, they should verify if they want it deleted in Prima.Law as well (this usually requires a separate "Zap" or manual adjustment to prevent losing important records in the case file).